MOVE-OUT
PACKET
Download
Microsoft Word Document - Move-Out Packet
Dear Resident(s):
Regrettably, you will be leaving us in the upcoming weeks. We would like to make it as easy as possible to process your security deposit. Therefore, enclosed is general move out information.
Attached you will find a detailed list of cleaning instructions, as well as damage and replacement costs to be used for 2004 move outs. This list was compiled to explain what is expected of you and what we will be looking at during an apartment inspection. Upon moving out, all personal property will need to be removed, all resident’s keys returned, a move-out walk through completed with staff, and a change of address form completed.
We hope that you have enjoyed your stay with us and we wish you much luck in the future. For those of you graduating, Congratulations!
Sincerely,
Renee’ A Dixon
Renee’ Dixon
Assistant Manager
Pierpont Apartments
GENERAL INFORMATION ABOUT MOVE-OUT
Remember that your lease ends at 12:00 Noon on ______________. Please be sure that you have removed all of your personal items and have left the apartment in clean, damage- free condition. If you have not vacated the premises by 12:00 Noon on the last day of your lease a fee will be incurred and items may be discarded. You must have prior arrangements approved by management to extend your stay.
When you moved in, you may have completed a detailed move-in inspection checklist. Once we have completed the move-out inspection on your unit, we will compare it to your move-in checklist. Any damages noted upon move-out that were not there when you moved in would be deducted from your security deposit. We have attached for your review a list of the costs for various charges that could be assessed to your security deposit. If you wish to not be present for the inspection, a signed surrender of possession form must be turned in. Also, keep in mind that we will videotape and/or photograph excessively dirty or damaged apartments.
Most common chargeable items include dirty apartments (you are responsible for cleaning before you vacate), cigarette burns/holes in carpet or upholstery, holes in walls or doors, unreported maintenance problems that reflect negligence, torn screens or broken windows or mirrors. Normal wear and tear is taken into account.
Some suggestions in order to expedite your move out:
(To be done before checking out)
TO HAVE YOUR MAIL AND SECURITY DEPOSIT SENT TO YOU:
(To be done before leaving apartment)
Below you will find a list of items or areas that must be cleaned thoroughly. You, as a resident, have the right to contact an independent cleaning service company or clean your apartment yourself.
KITCHEN/ENTRY
CABINETS AND DRAWERS * COUNTERTOPS AND BACKSPLASH * REFRIGERATOR/FREEZER (DO NOT DEFROST) * RANGE * MICROWAVE *
FLOOR * LIGHTS * WALLS * FIRE EXTINGUISHER (in place) * DISHWASHER * RANGE HOOD/FILTER * PANTRY * MIRRORS
BATHROOMS
BATHTUB ENCLOSURES * BATHTUB(S) * TOILET(S) * CEILINGS
MEDICINE CABINET(S) * SINKS * VANITY * FLOOR * LIGHTS *
TOILET PAPER HOLDER * TOWEL RACKS * VENTS * WALLS
LIVING ROOM AND BEDROOM(S)
CARPETS (under the beds/furniture) * BLINDS * LIGHTS * WINDOWS * FURNITURE * SMOKE DETECTORS (in place) * CLOSETS * SCREENS (in place) * WALLS * LIGHT SWITCHES * OUTLET PLATES * VENTS
Here are the numbers of a few companies that you may find helpful for carpet cleaning and general cleaning services.
STANLEY STEAMER 304-296-2335 (CARPET)
SERVICEMASTER 304-296-3890 (GENERAL)
In addition to any cleaning charges that may be assessed, the following items will be deducted from your deposit if they are not paid before lease termination: Late fees, any outstanding invoices, unpaid rent, NSF check fees, common area charges, any legal fees that you may have incurred and any damages to furniture or the apartment itself.
Pierpont Apartments has paid for your basic cable service. You do not need to call the cable company to disconnect unless you have premium channels or any equipment that was not included with the basic package.
Please make sure you call the phone company to disconnect your service. Inform them of the date you wish to terminate service and give them a forwarding address to which they can send your final bill. It is very important to disconnect your service, as new residents will be unable to get service if you have not terminated yours.
Your security deposit will be processed within forty-five days of the termination date of your lease. When ready to leave, please ensure you come by the office to check-out by returning all keys and completing a forwarding address card. We truly thank you for your anticipated cooperation and trust that your stay with is has been an enjoyable one. It has been a pleasure having you as a resident at Pierpont Apartments and we offer our best wishes to you in the future!
PIERPONT
APARTMENTS
445
OAKLAND STREET
MORGANTOWN, WV 26505
(304)
598-0092
Apartment Cleaning Costs
Bathroom not clean 4
person apt. $40
(Includes toilet, tub, tile, sinks, floor) 6
person apt. $60
Kitchen not clean – excluding refrigerator & oven 4
person apt. $40
(Includes floor, sink, range top, cabinets) 6
person apt. $60
Entry closet 4 person apt. $20
Living room 2-6
person apt. $60
(Includes tables, couch, chairs, window tracks)
Dirty garbage cans to
clean $10
to
replace $25
Rubbish and Personal Property Removal
Rubbish and removal will be at $25.00 per bag. We do not store personal property as it will be disposed of if not removed by the resident upon move out.
Key Replacement Costs
Failure to return bedroom door key $5
Failure to return front door key $45
Failure to return mailbox key $35
Painting and Patching
Hole – through the wall board (fist) minimum $36
Paint removed due to tape/picture hanging minimum
per pull $10
Cracks in drywall length
x 3 x $1.00
Other holes in drywall (length
+ width) x 3 x $1.00
Painting – short wall $30
Painting – long wall $100
Painting of entire apartment (Can vary due to size of unit) $750
to $1000
Carpet Cleaning
Living room & entry $35
Bedroom – small $15
Bedroom – medium $20
Bedroom – large $30
Permanent spots: gum, tar, paint, burns per
spot $35
Kitchen
Replace range hood filter $10
Replace microwave $110
Clean range hood $25
Replace fire extinguisher $25
Recharge fire extinguisher $10
Replace smoke detector $120
Clean microwave $25
Clean range $25
Clean refrigerator $25
Replace range hood $100
Replace Range $225
Replace Dishwasher $180
Replace Refrigerator $330
Bathroom
Bathroom door knob set $75
Replace toilet $196
Replace toilet seat $20
Replace toilet tank top $26
Replace toilet paper bracket $10
Replace towel bar each $10
Replace medicine cabinet mirror actual
cost plus labor
Replace shower head $10
Replace tub or shower fixture actual
cost plus labor
Replace shower rod $15
Replace plunger $10
Vanity, plumbing fixtures actual
cost plus labor
Bedroom
Single mattress $125
Single box springs $125
Bed frame missing $25
Damaged chest of drawers $45
Re-glue desk $10
Repair closet each $20
Re-glue chest of drawers $30
Replace chest or drawers $315
Replace desk chair $60
Living room
Replace coffee table $160
Replace end table $85
Replace sled chair $126
Replace dinette chair $57
Replace lamp $34
Replace TV cable cord $5
Replace thermostat $90
Replace sofa $475
Replace TV stand $100
Replace dining table $140
Replace lamp shade $15
Replace phone jack actual
cost plus labor with Phone Company
Doors
Replace peephole $15
Replace bathroom door $90
Replace bedroom door $90
Replace door knobs on entrance door $125
Core changes on lost keys up
to $45
Replace entrance door $400
Replace mirrored closet doors $120
per panel
HVAC grill $60
Replace door knobs on bathroom door $75
Windows and Mirrors
Replace window actual
cost plus labor from Glass Company
Replace mini-blind / vertical blind $40
Room mirrors and bathroom door mirror- cracked, broken, missing $40
Screens $50
All other damages with no quoted price will be charged as actual cost plus labor
NOTE: There is a fifteen percent (15 %) administrative charge added to all damage, cleaning, painting charges to the unit.
** Costs listed above are estimated and subject to change at any time. **